How to use arTag


We have tried to make arTag as easy to use and as intuitive as we can.

To help we have a "How to" video which you can look at, and we have a list of elements in arTag and how we recommend using them.



Best practice use of arTag data elements

Owner & Manager: Both of these can be registered users of arTag or not. The Owner is of course the person who owns the artwork, whereas the Managed by or Manager is usually the person currently looking after the artwork, often the gallery where the artwork currently is. The significance of this is that, if they are a registered user, the Manager is actually the person in control of the artwork on arTag.

Artist: The artist who created the piece. There is an option to enter Unknown if appropriate.

Note: For names like Artist, Owner and Manager, once you start typing them in, if you personally have mentioned them before they will pop up for you to select them - this helps with consistent spelling. If you have not, you will be asked if you want to add a new one. When you do this, there is the option to enter an email which has two effects: firstly, if that email already exists on the system, then it will use that account details so that we don't create multiple (you won't see this happening), and secondly it will send an email to that person informing them and inviting them to join arTag.

Created date: This is obviously the date the artwork was created. If you don't know it, we recommend putting in 9999 as this makes it obvious you don't know.

Description: Use this to add information about the work. If your work can be seen by others, then Description will be public.

Medium: Once you start typing you will be offered some standard descriptions. Use one if it is correct, or just type in what you want to.

This Artwork is: Here you are given the option to specify if it is a unique artwork, one of an edition, or to create a whole edition series. Of course the later is really just for artists creating a number edition series as this option will create a record for each item. If you have say number 3 of 50, then choose One of an Edition. If it is a one off piece, then choose Unique.


Notes: These are private, only the Manager & Owner can see these.

"Public View" or "Is it Publicly viewable". If you leave this blank then only the Owner & Manager can see the piece. If you tick it, then everyone can.
If you leave "Public View" blank but tick "Gallery View" or "is it viewable by Galleries", then those accounts registered as Galleries will be able to see the piece.
"For Sale", is this item for sale, tick for yes.
"Display Price", if you do not tick this then the price of the piece cannot be seen by anyone except the Owner & Manager.
"Available", is it available for loans, exhibitions etc.

Metatags: These are a helpful way of allowing you to search for pieces. For example, you could put "Landscapes" in here so that in the Search you can quickly find your Landscapes. Or maybe "Landscapes" and also put "Wales" so that it is easy to refine your search. You can have as many as you want per piece. 

Attachments: An attachment is Private unless you say otherwise. You might want to record a purchase receipt, some provenance information, and perhaps a photograph of the reverse side of a work.
If you want to make an attachment Publicly Viewable, first load it then click the pencil/edit button and you will see where you can make it viewable.
Attachments can be viewed on Phones, Tablets or Desktop, but they can only be "attached"/loaded from the browser or desktop . You can access the desktop app from a browser on any device. 

Contact Details: The information you enter when registering is private contact information. To provide public contact information you need to complete the section called Contact Details.

Labels, Catalogues and downloads: arTag provides standard printouts for the work itself, for labels and for catalogues. However, you may prefer to create your own formats or even download data to pass it to another system or client. You can only do this from a browser using and use the Print button, select the artworks you want and then choose the format.

QR Codes: These will be particularly helpful when transporting works. If the recipient can scan the QR code on the packaging to verify what is inside and, if an arTag user, confirm receipt of the artwork. You do not have to have the arTag app to scan and view artworks, any QR reader will do the trick, so you might like to include the QR code on your labels such that visitors to your gallery can look up information on the work.